Company Description:
At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 65 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.
With over 1,500 professionals across 36 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.
Job Description:
We are seeking a detail-oriented and organized Project Coordinator to join our growing team in Sacramento, CA. This role will work closely with project managers, engineers, subconsultants, and our Project Cost Accounting (PCA) team to support the administrative and coordination needs of projects where KPFF serves as the prime consultant.
You'll help keep projects organized and moving forward by coordinating subconsultant agreements and scopes, project documentation, project setup and budget tracking, Bluebeam sessions, and permit submittals. This is a great opportunity for someone who enjoys working behind the scenes of complex projects, managing details, and collaborating with both technical and administrative teams.
What You'll Do
Prepare and track subconsultant agreements, amendments, and related documentation
Assist with the preparation and coordination of scopes and scoping documents for subconsultants
Create and maintain Bluebeam Studio Sessions and support project document coordination
Coordinate with Project Managers and the Project Cost Accounting (PCA) team on project setup, budgets, and billing tracking
Coordinate permit submittals, including preparing documentation, tracking status, and communicating with agencies
Maintain organized project files, agreements, correspondence, and other project documentation
Track project deadlines, action items, submittals, and administrative requirements
Coordinate with subconsultants and internal team members to gather information and keep project activities moving forward
Support project meetings, including scheduling, meeting materials, notes, and follow-up items as needed
Provide additional project coordination and administrative support to Project Managers throughout the project lifecycle
Qualifications:
Experience in project coordination, project administration, or a similar role
Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities
Strong written and verbal communication skills
Comfortable working with project documentation, contracts, scopes, budgets, and other detail-oriented information
Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams
Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively across project teams
Proactive approach to tracking details, following up, and keeping work moving forward
Preferred Qualifications
Experience in an architecture, engineering, construction, or other professional services environment
Experience supporting projects involving multiple subconsultants
Experience with Bluebeam or similar project collaboration and document management tools
Familiarity with project setup, budget tracking, billing processes, or project accounting coordination
Experience coordinating permit applications or submittals with public agencies
Familiarity with professional services contracts, subconsultant agreements, and scopes of work
Additional Information:
Why Join KPFF?
Career Advancement & Professional Freedom: We invest in your growth continuously, with opportunities to expand your skills, take on greater responsibility, and grow your career.
Supportive & Dynamic Work Culture: Enjoy a supportive environment that values balance, autonomy, and long-term career satisfaction.
Collaborative Environment: Work alongside engineers, project managers, and other professionals who value teamwork, communication, and delivering great work for our clients.
Compensation
The base salary range for this role is $28-$35 per hour, determined by experience, education, and skills. KPFF also offers performance-based bonuses to recognize outstanding contributions. Additional details about the full compensation package will be provided during the interview process.
Benefits
KPFF offers a comprehensive benefits package designed to support your health, financial well-being, and long-term career.
KPFF Employee Benefits include:
401(k) retirement savings plan with employer contribution (regardless of employee contribution)
Medical insurance (two plans available to choose from)
Dental insurance
Vision insurance
Health Savings Account (HSA) with employer contribution
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
Life insurance
KPFF Paid Family Leave
Short-term and long-term disability insurance
Paid holidays (including two floating holidays)
Paid time off (vacation, sick, jury duty)
KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.