NBBJ is an award-winning design firm recognized as a
TIME100 Most Influential Company
, a
Fast Company Most Innovative Architecture Firm
and a
two-time 2025 AIA National Honor Award
recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals
around the globe
, a career at NBBJ will inspire you to be extraordinary. You can learn more
about our firm
, see
what it’s like to work here
and explore
recent projects
and
ideas
at
NBBJ.com
. Join us to make an impact today!
The role at a glance:
Partner closely with operation lead, studio core team, and project managers to provide administrative support for the studio and projects.
In your new role, you will:
Support the Operations Lead by:
attending weekly project management meetings, preparing meeting materials, taking minutes, and following up on action items
managing financial tracking and forecasting for the studio
monitoring project performance and projections
tracking staff utilization and forecasting resource needs
recording studio and project costs
collecting and reviewing timesheets
Support the studio core team with:
coordinating bi-weekly studio meetings, studio-wide events, and initiatives
scheduling meetings, including quarterly studio advocacy check-ins
onboarding new hires
handling miscellaneous studio administrative duties
Assist Project Managers with:
scheduling and attending project meetings; composing, editing, and posting meeting notes
setting up and maintaining projects in NBBJ’s financial and legal systems
document posting, downloads, file transfers, reprographics, and related tasks
reviewing, monitoring, and maintaining document file structures
coordinating team travel arrangements, as needed
preparing contracts and contract change proposals, and tracking additional service requests
assisting with project construction administration, as needed
carrying out miscellaneous administrative duties, including general correspondence, filing, and archiving, as needed by the project team
What you will need to Succeed:
Minimum of five years’ experience in administrative support, with an emphasis on accounting or finance. Experience supporting projects in the A/E industry is preferred.
Proficiency in Microsoft applications, including Word, Excel, PowerPoint, Outlook, and Teams; experience with Deltek Vantagepoint is a plus.
Ability to learn specific data management software and train project teams on the steps required to access information and upload content.
Detail-oriented and highly organized, with the ability to multitask.
Ability to consistently meet deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively as a team member, with excellent interpersonal skills.
The annual base pay range for this role is anticipated to be between $36.00/hr and $40.00/hr. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience. NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.