Build stronger project teams faster
Mosaic helps firms staff projects with the right people and find the right projects for people on the bench—with AI and live availability.
Most firms staff projects the same way
Managers pick the first person they know who seems available. Not because they don’t care about fit—because they can’t see it. No firm-wide view of availability. No way to search by skills. So the best-fit person loses to the first-to-be found person.
Resource allocation moves too fast for disconnected tools.
ERPs Hide Staffing Inside Finance-First Workflows
Availability, workload, schedules and skills are hard to see in ERPs, so staffing decisions aren’t based on real data. By the time you navigate the modules, the picture has changed.
Teams Are Based on Loose Conversations
Staffing lives in inboxes and tribal knowledge. Most managers staff the people they know best instead of the best people across the firm.
Mosaic Is the Live Staffing Layer
Mosaic brings availability, capacity, skills, and current workload into one connected staffing view so teams can allocate resources in real time.
Assemble the right team in minutes, not days
Shared Availability Views — See who is available, what skills they have, what they are currently working on, and where capacity exists across the firm.
Generic Roles to Actual People — Start with generic roles, then allocate actual people as the start date gets closer. Role demand stays visible throughout.
Built for Speed — Fast edits, bulk actions, shortcuts, and AI-assisted staffing make team assembly fast enough to do in seconds.
- Availability
- Skills
- Current Workload
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Break down staffing silos
Skills & Experience Search — Reach across offices, departments and teams to find people based on relevant experience, qualifications, and fit for the work. Cross-Team & Cross-Office Staffing — Allocate resources across the organization instead of keeping talent trapped inside one team or office.
- Search Skills
- Staff Across Offices
- Surface Opportunity
Find the right project for people, not just the right people for projects
As employees become available, Mosaic surfaces where they are needed —so open capacity turns into opportunity.
Use AI to match the right people to the right work faster
Finding the right people means checking spreadsheets, sending emails, and relying on who managers know. By the time the team is assembled, better-fit people were never considered.
Mosaic AI evaluates availability, skills, and workload across the firm to assemble stronger teams in minutes—so the best-fit people are always in the conversation.
- Assembles tailored teams in minutes instead of days
- Matches people based on skills, experience & qualifications
- Tracks who’s on the bench and which roles are still open
- Surfaces the next project for available people
- AI Team Builder
- Best-Fit Matching
Build better teams, not just faster
Proven Team Patterns — Go beyond resumes and availability to find combinations of people who already work well together.
Organizational Graph — Mosaic tracks how employees have worked together across past projects, giving leaders a collaboration map that goes beyond resumes.
The result: stronger teams with less guesswork and fewer staffing resets.
- Relationships
- Collaboration History
- Better Team Fit
See conflicts before they turn into staffing problems
Conflict Visibility — See who is available, who is fully booked, and where conflicts may appear before assignments are made.
Workload-Aware Staffing — Allocation happens with real workload context so work gets distributed more evenly across teams.
Earlier Action — Catch double bookings while there is still time to reassign work instead of cleaning it up after the fact.
- Availability
- Conflict Visibility
- Workload Context
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Bench & Open Role Visibility
Mosaic tracks who’s available and which open roles haven’t been staffed—so leaders always know where capacity is sitting idle and where staffing gaps need attention.
When the work moves, staffing should move with it
The easier it is to reallocate people, the more effectively firms use their time.
Shortcuts & Automation
Fast edits, shared views, and automation make it easier to adjust staffing in the moment, not after the meeting.
Monitor Changes & Conflicts
Mosaic’s AI continuously monitors for staffing conflicts, open roles, and bottlenecks—surfacing what needs attention so teams can correct quickly.
Real-Time Sync
Update staffing once and every project’s staffing view stays current across the firm—so one change doesn’t create conflicts somewhere else.
A live resource allocation system built for the people staffing work
Mosaic is not a spreadsheet patchwork, and it’s not a staffing workflow buried inside a broader ERP. It’s a live resource allocation system built to help firms search across the organization, assemble stronger teams faster, prevent staffing conflicts, and reallocate people as work changes.
AI-Assembled Teams
Teams assembled in minutes with AI instead of through days of conversations and emails.
Firm-Wide Reach
Resources can be allocated across the entire organization, not just inside one silo.
Skills-Based Search
Search across the firm by skills, experience, and current workload.
Conflict Visibility
See overbooking and conflicts before problems spread.
Fast Enough for Meetings
Staffing decisions happen in the conversation, not after it.
Opportunity Hub
People find their next project before looking elsewhere. Good for retention, good for utilization.
3x
When staffing is fast enough to do in real time, firms share resources more effectively across the organization—and drive higher utilization by putting their talent to work more efficiently.
Allocation, planning, and capacity are a three-legged stool
Resource allocation doesn’t work in isolation. If your resource plans aren’t connected, teams fall out of sync the moment work changes. If your capacity planning is off, you’re staffing against bad data. Weaken one, and the others can’t hold.
Better planning starts the moment it stops being painful
Project and resource planning only works when the system can keep up with change. Mosaic’s AI and automations help firms make updates quickly, so it becomes realistic for every manager to keep plans current week after week.
One platform.
Every planning dimension.
Resource Planning
Plan better
Capacity Planning
Manage Workload
Resource Allocation
Build Teams
Resource Analytics
Understand Your Talent
Headcount Planning
Revenue & Headcount Planning