Stop managing people
in the dark

Unify your projects and people to see what's happening and manage effectively with the world's easiest resource planning tool. Because the best tool is the one people actually use.

The Problem

The firefighting you're doing right now has a root cause.

"I literally open everything up and take screenshots and go down the list — screenshots of everything. This is the format our company has used since the beginning. 25 years, over 25 years."

Monique Wood

Director of Operations, Caw Architects

Your people are your product. Missed deadlines. Schedules out of control. Shrinking margins. Burned-out staff. Turnover. Every professional firm knows the symptoms. Few trace them back to the source: the way your people and projects are planned across the firm.

It shows up in your bottom line, your client relationships, and the talent you can't keep.

The Root Cause

Your tools make it too hard to plan projects around the actual capacity of your people.

"My biggest hurdle — regardless of the software or the tools — is just getting our project managers to manage projects. Beyond just doing the work."

Colter Lane

COO, Jorgensen Associates

Spreadsheets are everywhere

Flexible, familiar, and completely disconnected. Every office, department, and team builds their own version.

ERPs treat resource management as an afterthought

They promise the all-in-one solution but deliver a clunky add-on module that drives people back to spreadsheets.

Nobody has time

Firms are measured on billable work, not operational improvement. So planning stays stuck as a side task and always behind.

The Mosaic Difference

Mosaic Makes it easy to plan — even in your busiest weeks.

Mosaic is purpose-built for how professional services firms operate. It tells you where you'll have too many people and where you'll have too few. It shows you which projects are healthy and which are burning. It gives you the data to walk into a board meeting, or a client meeting, with confidence.

Mosaic AI takes this further: surfacing staffing recommendations, identifying over- and under-scheduling patterns, and answering questions about workload in natural language.

Planning in Mosaic is fast enough for your Thursday staffing meeting and powerful enough for your annual capacity forecast.

"It's intuitive. It's very easy to use. People have just carried on with using it."

Katherine Lawson

Senior Workplace Project Director, MovePlan Group

"Mosaic's easier because we can see there's been a shift or someone has availability. It's much easier to be realistic about time than when it was just filling in cells in Excel."

Kai Pedersen

Principal, Architecture Research Office

"I want my simpler projects to use this as their project schedule instead of the Gantt program we've been using — so that it's all in one spot."

Abigail Mountain

Operations Manager, Strada Architecture

Firm-Wide Visibility

No more guessing. No one hiding in the tall grass.

When every studio, office, and department plans in the same system, you stop managing by anecdote and start managing by data. With Mosaic's Workload heat map, you see capacity at a glance — by person, by team, by office. Filter by role, discipline, or location. Toggle between daily, weekly, and monthly views.

For multi-office firms, this changes everything. No more calling around to ask who's available. When every studio plans in one system, you get real accountability, monitored margins, and protected people.

"I do weekly reviews with our executive team on where our workloads and role demands are — so we can manage staffing. As Monday comes around, everybody knows what they're working on and has time booked."

Cody Dieringer

Director of Operations, Site Design Group

"At least every practice is having some sort of planning meeting where they're using Mosaic… something that we didn't have the quarter before."

Jacq Adamson

Resource Manager, CPL

"They sit there and they look at like, yeah, this guy's at 120 percent. This guy's over at 60 percent and then they actively shift that work in the meeting."

Matthew Onken

IT Director, Lionakis

Distributed Planning

Mosaic makes every manager a resource manager

In most A&E firms, resource management lives with one person, or worse, nobody. Mosaic distributes that capability to every manager and PM.

With Mosaic, each PM or studio lead gets their own filtered view of their team's workload. They can prioritize the right work, set realistic schedules grounded in actual capacity, balance workload across their people, and spot bottlenecks before they blow up a timeline .

How Mosaic Works

Five pillars. One platform. Complete resource management.

Mosaic brings together the five core components of resource management that most firms handle in disconnected tools — and makes them work as one system.

Resource Planning

The Planner space gives you a project- by-project timeline where you can drag and drop staffing bars, set milestones, and create work plans with dependencies. Build a template once, then clone it across similar projects.

Start Planning Better

"Our resource meetings went from an average of 30 minutes to an average of five minutes."

Stella Nicolet

Managing Principal, Architecture

Mosaic workload feature screenshot showing project resource management interface

Capacity Planning

The Workload space gives you a member-by-member heat map of your entire firm's capacity. Filter by office, department, role, or discipline. See available hours by day, week, or month.

Start Planning Better

"Our resource meetings went from an average of 30 minutes to an average of five minutes."

Jazmyn Baker

IT Portfolio Manager, AssistRx

Mosaic workload 2 feature screenshot showing project resource management interface

Resource Allocation

Team Builder lets you search across the entire firm by skills, certifications, experience, availability, and interests.

Put the right people on the right work, whether they're in your office or three states away.

Start Planning Better

"Everybody on my teams agrees the forecasting is great. Nobody wants to make a change there. We get a lot out of it on the forecasting side."

Craig Walters

Engineering Manager, ICON Engineering

Resource Forecasting

Forecast future demand against current capacity so you can hire proactively, plan for slow periods, and give leadership confidence to make decisions months in advance — not days.

Start Planning Better

"I meet with all the partners to review their projects every month. It was good for them to see what the PMs are seeing."

Abigail Mountain

Operations Manager, Strada Architecture

Resource Analytics

The Budget space tracks fee, spend, planned, and remaining hours for every project in real time. Compare estimates to actuals. Powered by AI for the insights you didn't know to look for.

Start Planning Better

"I'm using it to forecast revenue for the entirety of 2026. We've tried to imply the importance of it in more than just what are you doing next week — it's helping us paint a picture of a year in advance."

Chris Kretovic

Department Manager, Fishbeck

Firm-Wide Visibility

Planning on Mosaic transforms management from reactive to strategic.

When planning data is real-time and firm-wide, leaders stop asking "what happened?" and start asking "what should we do next?"

"All the planning meetings are driven off Mosaic. All our studios are doing their scheduling meetings based off Mosaic without another tool — a documented win for us."

Matthew Onken

IT Director, Lionakis

"When I started, we had like 47 percent… and I think now to date, every active member has at least one plan in their thing which we didn't have before."

Zach Wiese

COO, Legat Architects

"It gives us a better forecast of hiring needs. We were able to juggle all the work and not miss out on anything — it was a pretty good projection of what carried us through the year."

Scott Marchisin

Project Management Director, American Structurepoint

The Business Case

Efficiency → Utilization → Profit

If you sell time, there are only three levers to improve profitability: cut costs, raise prices, or improve how efficiently you staff people on billable work. The first two have limits. The third has a multiplier effect.

When utilization goes from 59% to 65%, profit increases from 6–10% to 30–40%. The data from PSMJ's Circle of Excellence Report shows that small improvements in how time is managed translate to massive financial impact.

The question is: how does a firm actually get there? By building consistent planning discipline — and Mosaic is how firms are doing it.

Mosaic why stats - resource management platform

CPL · Multi-Office A&E Firm · 400+ Employees · 497 Users

In 18 months, this firm went from fragmented spreadsheet planning to firm-wide resource management across every practice and office.

33% → 49%

Planning percentage

+16 pts in 18 months

47% → 100%

Members with plans

+16 pts in 18 months

94%

Planned for next week

Near-term visibility locked in

~90%

Projects in Mosaic

+16 pts in 18 months

"The goal is to manage your people better… be more efficient. And then with all of that comes that increased profit."

Graham Boyd

Principal, CPL

150+ users, grown organically

Adoption spread team by team — no mandates. As the org grew, capacity planning became a strategic priority.

"Getting a little more attention at our organization from like a capacity planning perspective just because we have been growing so much."

Jazmyn Baker

IT Portfolio Manager, AssistRx

150 hrs saved per FTE annually

At ~70% adoption, firms are already quantifying underbillable hours saved — targeting 200+ hours at 75–80% adoption.

"When you look back a year ago, our utilization — we've done a better job with our revenue and increase in utilization by a few points. I think we're getting somewhere."

Tammy Zastrow

Director of Operations, CBS Squared

Try the ROI Calculator →Talk to Our Team

Firm-Wide Visibility

Firms like yours are already planning better.

Mosaic works with A&E and professional services firms of all sizes — from 50-person practices to 2,500-person multi-office firms.

"I literally open everything up and take screenshots — screenshots of everything. This is the format our company has used for 25 years. Mosaic changed that."

Monique Wood

Director of Operations Caw Architects

"When I started, we had like 47 percent… and I think now to date, every active member has at least one plan in their thing which we didn't have before."

Jacq Adamson

Resource Manager, CPL

"It gives us a better forecast of hiring needs. We were able to juggle all the work and not miss out on anything — it was a pretty good projection of what carried us through the year."

Scott Marchisin

Project Management Director, American Structurepoint

"We're trying to get people to check weekly burn rates and check against estimated percent complete compared to how many hours we've spent. Mosaic makes that visible."

Colter Lane

COO, Jorgensen Associates

"The goal is to manage your people better… be more efficient. And then with all of that comes that increased profit."

Graham Boyd

Principal, CPL

"It's probably an hour a week. It's super easy. I use Planner primarily — I can hover over the deadline and see if I'm overspent or underspent pretty easily by hours."

Zach Wiese

COO, Legat Architects

Mosaic planner feature screenshot showing project resource management interface

Support Your People

Planning is caring.

Resource management isn't just about utilization rates and project margins. It's about people.

When your people can see that their workload is balanced and their growth is considered, they stay. When they know they won't be overbooked into burnout or left on the bench wondering if they matter, they engage. When managers can see bottlenecks before they impact a project, and principals can forecast with confidence, the entire firm operates with less stress and more purpose.

All of this leads to better project results, happier clients, and a firm that people don't want to leave.

Getting Started

Start seeing results in weeks, not years.

Mosaic rolls out in just 1 month. We integrate directly with Deltek Vantage Point, Ajera, BST, and Jira so your data is connected from day one. Every implementation includes training, onboarding support, and access to a customer success team that understands how professional services firms operate.

Plan a better future.

The best time to improve your resource management was yesterday. The next best time is now. See what Mosaic can do for your firm.

Start Planning Smarter See Mosaic in Action

ROI Calculator →Read The Blueprint →Take the Maturity Assessment →

What Our Customers Say

Katherine Lawson

Senior Workplace Project Director, MovePlan Group

“It’s intuitive. It’s very easy to use. People have just carried on with using it.”

Kai Pedersen

Principal, Architecture Research Office

“Mosaic’s easier because we can see there’s been a shift or someone has availability. It’s much easier to be realistic about time than when it was just filling in cells in Excel.”

Abigail Mountain

Operations Manager, Strada Architecture

“I want my simpler projects to use this as their project schedule instead of the Gantt program we’ve been using — so that it’s all in one spot.”

Cody Dieringer

Director of Operations, Site Design Group

“I do weekly reviews with our executive team on where our workloads and role demands are — so we can manage staffing. As Monday comes around, everybody knows what they’re working on and has time booked.”

Jacq Adamson

Resource Manager, CPL

“At least every practice is having some sort of planning meeting where they’re using Mosaic… something that we didn’t have the quarter before.”

Matthew Onken

IT Director, Lionakis

“They sit there and they look at like, yeah, this guy’s at 120 percent. This guy’s over at 60 percent and then they actively shift that work in the meeting.”

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Stop managing peoplein the dark

The firefighting you're doing right now has a root cause.

Your tools make it too hard to plan projects around the actual capacity of your people.

Spreadsheets are everywhere

ERPs treat resource management as an afterthought

Nobody has time

Mosaic Makes it easy to plan — even in your busiest weeks.

No more guessing. No one hiding in the tall grass.

Mosaic makes every manager a resource manager

Five pillars. One platform. Complete resource management.

Resource Planning

Capacity Planning

Resource Allocation

Resource Forecasting

Resource Analytics

Planning on Mosaic transforms management from reactive to strategic.

Efficiency → Utilization → Profit

CPL · Multi-Office A&E Firm · 400+ Employees · 497 Users

Planning percentage

Members with plans

Planned for next week

Projects in Mosaic

150+ users, grown organically

150 hrs saved per FTE annually

Firms like yours are already planning better.

Planning is caring.

Start seeing results in weeks, not years.

What Our Customers Say

Stop managing people
in the dark