Project and resource planning alongside BQE CORE
Firms that run time, billing and accounting in BQE CORE plan their projects and people alongside it in Mosaic. Mosaic, an AI project and resource planning tool, plugs into BQE CORE and plans what happens next: phases, schedules, budgets and who works on what.
What project management tools do firms use alongside BQE CORE?
Many firms keep BQE CORE for time, billing and accounting and add a planning tool for the work ahead: phases, schedules, budgets by phase and who works on what each week. Mosaic plugs into BQE CORE, reads what planning needs from it and plans all of it in one place.
Mosaic does project management as well as resource planning: phases, budgets, schedules, tasks, dependencies and staffing, with every project and person in one view.
Is Mosaic an alternative to BQE CORE?
No: Mosaic isn’t an alternative to BQE CORE but what firms on BQE CORE use for resource planning and scheduling, while BQE CORE keeps time, billing and accounting. As a firm grows, it usually keeps BQE CORE for the books and adds a plan every PM can see, rather than replacing the system its finance team runs.
ERPs record what happened. Mosaic helps you run the firm.
Each system does its own job: BQE CORE records the work and bills for it, and Mosaic plans the work before it happens.
Which BQE CORE data does Mosaic use?
Mosaic reads projects, phases, people, roles, budgets and fees, and time from BQE CORE, so nobody keys them into a second system. The books stay in BQE CORE, the system of record, while planning, staffing and forecasting happen in Mosaic.
A bi-directional BQE CORE integration is coming soon.
Mosaic pulls from BQE CORE four times a day. For core data, the connection can refresh as often as every minute.
BQE CORE keeps the record
Your team records time there, and the firm bills and keeps its accounts there, as it does today.
Mosaic reads what planning needs
Read from BQE CORE, so PMs plan the same projects the firm bills for.
Mosaic plans the work from it: phases, schedules, budgets by phase and who works on what, week by week.
Mosaic plugs into your ERP. Planning starts from the books, not from a blank spreadsheet.
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How do PMs manage BQE CORE projects in Mosaic?
PMs plan each BQE CORE project by phase in Mosaic, with a budget, schedule, roles and staffing for every phase, and track planned hours against actual hours as the work happens. When a phase slips, Mosaic’s patented automatic rescheduling moves the work and assignments after it, so the schedule and staffing stay in step.
Budget tracking by phase shows which phases are using hours faster than planned, and principals see every project, deadline and person in one view.
Do A&E firms on BQE CORE add a separate resource planning tool?
Many do, because planning who works on what next is a different job from recording time and billing it, and it works better in a tool every PM keeps open each week. Mosaic shows each person’s planned hours against their capacity across every project, so PMs see who’s free before they staff a phase.
Capacity accounts for PTO and holidays, so someone on leave isn’t counted as free. Chello, Mosaic’s AI planning assistant, asks PMs for updates in Microsoft Teams, and one reply gets the plan to match reality.
“Previously you’d have to make a phone call and ask 10 questions to try to get to the answer. This shortcuts that substantially.”
What should IT check before connecting BQE CORE?
IT usually checks the vendor’s security certification, what data the connection reads, who can see and change what, and who maintains the connection when either system changes. Mosaic is SOC 2 Type II, reads what planning needs from BQE CORE, and gives IT one vendor to call if the connection needs attention.
Mosaic builds and maintains its ERP integrations. They adapt to your workflow, and we handle the heavy lift: proprietary integrations serving hundreds of firms. If a platform changes their API, we fix it, not you.
- SOC 2 Type II
- BQE CORE stays the system of record
- Permissions: access defaults to locked, and planning gets gated
- Setup and upkeep handled by Mosaic
How much of their capacity do firms plan once they’re on Mosaic?
Typical firms have a plan for under 50% of their billable staff capacity; firms on Mosaic plan 80% or more, and over 90% with Chello in Microsoft Teams. Vocon, a Mosaic customer, went from 49% to 94% of its capacity planned in 12 months.
Source: Mosaic planning data; Vocon, a Mosaic customer
Under 50%
of billable staff capacity planned at typical firms on ERPs and spreadsheets
80%+
planned at firms on Mosaic
94%
of capacity planned at Vocon, up from 49%
What does Mosaic cost alongside BQE CORE?
Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the BQE CORE integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year. BQE CORE stays as it is, so a firm adds planning without changing how it runs time, billing or accounting.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
Full-priced annual contracts are backed by a 5x money-back guarantee. Speak to the team to learn more.
What else do firms on BQE CORE ask?
Does Mosaic integrate with BQE CORE?
Yes. Mosaic plugs into BQE CORE and reads what planning needs, while BQE CORE keeps time, billing and accounting.
Can we keep entering time in BQE CORE?
Yes. Your team keeps recording time in BQE CORE, and Mosaic reads it to show actual hours against the plan.
Do we need to move off BQE CORE to use Mosaic?
No. Mosaic plugs into your ERP. BQE CORE keeps time, billing and accounting, and Mosaic plans the work alongside it.
Does it work for engineering firms as well as architecture firms?
Yes. Architecture and engineering firms on BQE CORE plan the same way in Mosaic: by phase, with budgets, schedules and staffing.
Can one plan read from more than one ERP?
Yes. One Mosaic plan can read from several ERPs at once, for firms that run two after an acquisition or a merger.
How long does setup take?
Firms are integrated, trained and live in 30 to 60 days. Connecting BQE CORE is part of that work, and Mosaic’s team does it.
Book a 20-minute demo
See your BQE CORE projects planned by phase, with budgets, schedules and staffing in one place.