Resource planning for architecture and engineering firms
Mosaic is an AI project and resource planning tool built for the way architecture and engineering firms work.
At architecture and engineering firms, projects run by phase and fee, and people are shared across offices and disciplines. Mosaic plans them all in one place.
How do architecture and engineering firms choose resource planning software?
Architecture and engineering firms look for a tool that plans by phase and fee, shares people across offices and disciplines, finds people by role and skill, connects to the ERP and stays current because PMs use it. A 60-person firm needs the same core as a 200-person firm; the larger firm adds permissions, more offices and more integrations.
Plans by phase and fee
Phases, fees and hours by role sit in one plan, the way A&E projects are set up.
Shares people across offices
One plan across offices and disciplines, so a studio can borrow an engineer from another office for a phase.
Finds people by role and skill
Search by role, skill and availability instead of asking around.
Connects to your ERP
Mosaic plugs into your ERP. The ERP keeps the books, and Mosaic plans the work.
Stays current
PMs keep their own plans, and Chello, Mosaic’s AI planning assistant, asks them for updates in Microsoft Teams.
Secure and quick to start
Mosaic is SOC 2 Type II. Firms are integrated, trained and live in 30 to 60 days.
How do small and mid-sized architecture firms plan staff alongside their practice management or financial software?
Practice management or financial software runs time, billing and accounting, and resource planning decides who works on what next, so firms keep the first and add the second. Mosaic plugs into practice and financial systems such as Ajera and BQE CORE, and it works without a dedicated resource manager: PMs plan their own projects and Chello chases the updates.
Each PM owns the plans for their projects, and the firm sees all of them together, so a small firm gets a firm-wide view without hiring someone to build it.
Resource planning with Ajera · Resource planning with BQE CORE
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Which ERPs does Mosaic integrate with?
Mosaic plugs into the ERPs architecture and engineering firms run, including Deltek Vantagepoint, Ajera, Vision and Costpoint, BQE CORE, Unanet and BST Global, as well as NetSuite, Microsoft Dynamics 365, Oracle and SAP. It reads projects, phases, people, roles, budgets and fees, and time four times a day, and the ERP stays the system of record.
Mosaic’s Deltek Vantagepoint integration is bi-directional as of December 2026.
Resource planning with Deltek · Resource planning with BQE CORE · Resource planning with Unanet · See all integrations
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Does Mosaic do project management as well as resource planning?
Yes: Mosaic plans phases, budgets, schedules, tasks and staffing in one place, alongside the people planning across every project. A schedule change moves the staffing, and the budget shows what that does to the fee, so the project plan and the resource plan never drift apart.
What does resource planning software cost for a 200-person firm?
For a 200-person firm, Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the ERP integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
How long does it take to go live?
Firms are integrated, trained and live in 30 to 60 days. Onboarding and training come with the rollout, and once the firm is live, Chello in Microsoft Teams keeps PMs’ plans current, so keeping the plan up to date doesn’t fall back on one resource manager.
Mosaic plugs into your ERP.
How do firms get project managers to keep staffing plans current?
Firms get PMs to keep plans current by bringing the update to them: Chello in Microsoft Teams asks each PM what changed, and one reply gets the plan to match reality. Firms on Mosaic plan 80% or more of billable staff capacity, against under 50% at typical firms, and over 90% with Chello in Microsoft Teams. The timeline shows who is working on what for the next three months and beyond, by person, office and discipline.
Share of billable staff capacity with a plan, firm-wide.
What an AI planning assistant does · How far ahead firms plan
Under 50%
of billable staff capacity planned at typical firms on ERPs and spreadsheets
80%+
planned at firms on Mosaic
Over 90%
planned with Chello in Microsoft Teams
“Here we are at the end of July. And I’m trying to know what our staff is doing in October. Are we running off a cliff and nobody’s doing anything, or are we going to have so much work that we need to hire new people? Mosaic answers those questions.”
How do multi-office firms and acquirers share people?
Multi-office firms plan every office, region and discipline in one plan, so a studio short on staff can see who is free elsewhere and borrow them for a phase. Firms that grow by acquisition bring each new office into the same plan, so its people and projects sit next to everyone else’s.
Leaders see capacity by office and discipline in the same view, so hiring in one office and spare capacity in another stop being separate conversations. One Mosaic plan can read from several ERPs at once, so an acquired office can keep its own ERP and still plan in the same view.
What do firms do when they outgrow spreadsheets or their practice system’s planning?
Firms usually outgrow them past 30 to 40 people, at a second office, or when PMs start planning in their own spreadsheets. Firms on a practice system or ERP, BQE CORE among them, keep it for the books and add a planning tool alongside it, so the books stay where they are and the planning moves out of spreadsheets.
A 200-person firm on Deltek Vantagepoint whose PMs plan in Excel keeps Vantagepoint for time and billing and moves the planning into Mosaic, which plans from the projects, people and time Vantagepoint already holds.
Mosaic vs. Spreadsheets · When a firm outgrows its scheduling tool · Resource planning with Deltek Vantagepoint
What results do architecture and engineering firms see?
CPL spends 75% less time managing resources across its nine practices, and CetraRuddy went from 77% to 90% utilization and had its best year in 38 years. At CESO, an engineering firm planning across 16 offices and 10 disciplines, production-staff utilization rose 2 points.
Source: CPL, CetraRuddy and CESO, Mosaic customers
75%
less time managing resources at CPL
90%
utilization at CetraRuddy, up from 77%
+2
points of production-staff utilization at CESO
How do engineering firms plan across disciplines, offices and field staff?
Engineering firms plan people by discipline and office, lend them across both, and plan field and office staff in the same plan. The same plan works for a 100-person or 1,000-person firm spread across regions and disciplines as for a single office, because every person, project and role carries its discipline, office and region.
What else do architecture and engineering firms ask?
Does Mosaic replace our ERP or practice management software?
No. Mosaic plugs into your ERP. ERPs record what happened. Mosaic helps you run the firm. Your ERP or practice system keeps time, billing and accounting, and Mosaic plans who works on what next.
Do PMs need training?
A little, and it’s included. Firms are integrated, trained and live in 30 to 60 days. After that, Chello, Mosaic’s AI planning assistant, works with each PM in Microsoft Teams: it helps them learn good planning practice and how to use Mosaic, tailored to how they work, and plans their projects with them.
What does it cost?
Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the ERP integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year.
Book a 20-minute demo
See how Mosaic would plan your firm’s projects and people, office by office and discipline by discipline.