Resource planning with SAP S/4HANA
Mosaic, an AI project and resource planning tool, plugs into SAP S/4HANA, so engineering and professional services firms can plan who works on which project, week by week. SAP keeps the books. Mosaic plans the work.
What resource planning software integrates with SAP S/4HANA?
Mosaic plugs into SAP S/4HANA, so engineering and professional services firms can plan who works on which project, week by week, while SAP stays the system of record. So Mosaic isn’t an alternative to SAP; it’s the planning tool firms on SAP add, starting from what’s already set up there.
ERPs record what happened. Mosaic helps you run the firm.
Mosaic plugs into your ERP. Finance keeps running SAP the way it does today, and planning gets its own place, which project managers open every week.
What does Mosaic read from SAP S/4HANA?
Mosaic reads projects, phases, people, roles, budgets and fees, and time from SAP S/4HANA four times a day, so nobody keys them into a second system. SAP stays the system of record, while planning, staffing and forecasting happen in Mosaic, where every project manager works from the same plan.
For core data, the connection can refresh as often as every minute.
A bi-directional SAP S/4HANA integration is coming soon.
| The work | Where it happens |
|---|---|
| Finance, billing and accounting | SAP S/4HANA, the system of record |
| Who works on which project, week by week | Mosaic |
| Each project by phase, with roles, hours and budget | Mosaic, on the timeline |
| Planned against actual hours, and utilization by person and role | Mosaic |
| Revenue and hiring forecasts from the live plan | Mosaic |
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Do engineering firms on SAP use a separate project planning tool?
Many do, because an ERP is built to record what already happened, and planning the weeks ahead needs a plan every project manager updates as projects start, move and end. In Mosaic, every project and person sits in one view, so leaders see who’s free, who’s overloaded and where a project is short, weeks ahead.
Firms on Mosaic plan 80% or more of their billable staff capacity, against under 50% at typical firms on ERPs and spreadsheets. Chello, Mosaic’s AI planning assistant, asks each project manager for updates in Microsoft Teams, and one reply gets the plan to match reality.
What project management software works with SAP S/4HANA?
Mosaic does project management as well as resource planning: project managers plan each project by phase, with the schedule on the timeline, hours by role, the people and the budget. Fixed-fee and hourly projects each carry their own budget in hours or fees, so a project manager sees which ones are using theirs faster than planned.
Planned hours sit next to actual hours from SAP, and when a phase slips, Mosaic’s patented automatic rescheduling moves the work after it.
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Can one Mosaic plan read from SAP S/4HANA and another ERP?
Yes: one Mosaic plan can read from several ERPs at once, so a firm that runs SAP S/4HANA in one part of the business and another ERP in another plans everyone in one view. That’s common after an acquisition, when the acquired firm keeps its own ERP for a while.
People can be lent across the two businesses, and forecasts cover the whole firm.
“Everyone here thinks that resource planning is the key to solving all of our problems. And I agree.”
What should IT check before connecting SAP S/4HANA?
IT at a firm on SAP S/4HANA usually checks the vendor’s security certification, what the connection reads, who can see and change what, and who keeps the connection running. Mosaic is SOC 2 Type II, reads what planning needs from SAP, and keeps the connection working after SAP updates, so upkeep doesn’t land on your IT team.
What it reads
Projects, phases, people, roles, budgets and fees, and time, read from SAP S/4HANA. SAP stays the system of record.
Where it runs
Mosaic connects to SAP S/4HANA whether it runs in the cloud or on your own servers.
Sign-in and audit
Single sign-on, granular permissions, an activity log and approvals, for every customer.
Permissions
Your firm decides who can see and change the plan. Access defaults to locked, and planning gets gated.
Security
Mosaic is SOC 2 Type II, and the report is on Mosaic’s Trust page.
Upkeep
Proprietary integrations serving hundreds of firms. If a platform changes their API, we fix it, not you.
What results have firms seen from planning in Mosaic?
Mosaic’s published results come from architecture and engineering firms: CetraRuddy went from 77% to 90% utilization and had its best year in 38 years. CPL spends 75% less time managing resources, and at CESO, an engineering firm, production-staff utilization rose 2 points.
Source: CetraRuddy, CPL and CESO, architecture and engineering firms on Mosaic
90%
utilization at CetraRuddy, up from 77%
75%
less time managing resources at CPL
+2
points of production-staff utilization at CESO
How is Mosaic priced for a firm on SAP S/4HANA?
Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the SAP S/4HANA integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
Full-priced annual contracts are backed by a 5x money-back guarantee. Speak to the team to learn more.
What else do firms on SAP S/4HANA ask?
Does Mosaic integrate with SAP S/4HANA?
Yes. Mosaic plugs into SAP S/4HANA and reads projects, phases, people, roles, budgets and fees, and time, and SAP stays the system of record.
Do we keep running finance in SAP?
Yes. SAP keeps the books, and Mosaic plans the work: who works on which project, week by week.
Can one plan read from SAP and another ERP?
Yes. One Mosaic plan can read from several ERPs at once, so a firm with two after an acquisition plans everyone in one view.
Does Mosaic work in Microsoft Teams?
Yes. Chello in Microsoft Teams asks project managers for updates and answers questions about the plan, and one reply gets the plan to match reality.
Is Mosaic SOC 2 Type II?
Yes. Mosaic is SOC 2 Type II, and access defaults to locked, so each person sees only what their permissions allow.
How long until we’re planning in Mosaic?
Firms are integrated, trained and live in 30 to 60 days. That window includes connecting SAP S/4HANA.
Book a 20-minute demo
See who’s free next month across your SAP projects, and what’s coming after that.