Resource planning for engineering firms
Mosaic is an AI project and resource planning tool that plans engineering firms’ people by discipline, office and submittal deadline.
Field and office staff share the same week. Mosaic shows who’s free by discipline and office, what each submittal needs, and where field work leaves gaps.
How do engineering firms choose resource planning software?
Engineering firms look for staffing across disciplines, utilization by discipline and office, engineers shared across offices, a connection to the ERP the firm already runs, and PMs who keep the plan current. Mosaic covers all five in one plan, so leaders see each discipline’s capacity and each PM sees their own projects.
Staffing across disciplines
Plan structural, civil, MEP and environmental work side by side, with discipline and skill tags on every person.
Utilization by discipline and office
Planned and actual utilization for each discipline, office and role.
Engineers shared across offices
Borrow an engineer from another office for a phase without a round of phone calls.
Your ERP
Mosaic plugs into your ERP. The ERP keeps the books, and Mosaic plans the work.
PMs who keep it current
Chello, Mosaic’s AI planning assistant, asks PMs for updates in Microsoft Teams, and one reply gets the plan to match reality.
Secure and quick to start
Mosaic is SOC 2 Type II. Firms are integrated, trained and live in 30 to 60 days.
How do engineering firms staff projects by phase and milestone?
Engineering firms staff each phase for what it needs, from a study through 30/60/90% submittals, bidding and construction services, and adjust the team as each milestone moves. In Mosaic, every phase carries its own roles, hours and people, so a civil firm running dozens of projects at once sees which submittals compete for the same engineers.
When a submittal date moves, Mosaic’s patented automatic rescheduling moves the work and the people after it.
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How do MEP, civil, structural and environmental firms staff across disciplines?
MEP, civil, structural and environmental firms tag every person with their discipline and skills, then staff by those tags, lending people between disciplines when one is short and another has room. Environmental firms plan field and office staff in the same plan, even though their capacity differs from week to week.
“Previously you’d have to make a phone call and ask 10 questions to try to get to the answer. This shortcuts that substantially.”
How do engineering firms forecast staffing and hiring?
Engineering firms forecast demand by role and discipline from the plan and the pipeline, so the gap between the work coming in and the engineers on staff shows up while there’s still time to hire. Mosaic projects workload, revenue and headcount together, and shows which roles to hire, when, and which projects drive the need.
How to forecast staffing needs · Revenue and headcount forecasting
What does it cost, and how long does it take?
For a 200-person engineering firm, Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the ERP integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms are integrated, trained and live in 30 to 60 days.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
See pricing · Resource planning for architecture and engineering firms · Resource planning with Deltek Vantagepoint
What results do engineering firms see?
Engineering firms on Mosaic plan more of their capacity and spend less time managing it: at CESO, planning across 16 offices and 10 disciplines, production-staff utilization rose 2 points. CPL, an architecture, engineering and planning firm, spends 75% less time managing resources across its nine practices.
Source: CESO and CPL, Mosaic customers; Mosaic planning data
+2
points of production-staff utilization at CESO
75%
less time managing resources at CPL
80%+
of billable staff capacity planned at firms on Mosaic
What else do engineering firms ask?
Does Mosaic work with our ERP?
Yes. Mosaic plugs into your ERP. ERPs record what happened. Mosaic helps you run the firm. Speak to the team about yours.
Can we plan field staff and office staff in one plan?
Yes. Field and office staff sit in the same plan, each with their own capacity, so a week in the field shows against the same projects and deadlines as a week in the office.
Can we plan by discipline and by office?
Yes. People, projects and roles carry discipline, office, region and department tags, and views and reports can be filtered by them.
How long does it take to go live?
Firms are integrated, trained and live in 30 to 60 days.
Book a 20-minute demo
See how Mosaic would plan your firm’s disciplines, offices and submittals in one plan.