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Founded in 2005 by Richard Baxter—and recognized on the Inc. 500 list of fastest growing companies—Mesh Systems is a full-stack Internet of Things (IOT) solutions provider with a global list of well-known clients and business partners that extend across several industries and verticals, mainly on the industrial side.
According to their website, Mesh “develop[s] end-to-end IoT solutions with a repeatable cloud framework that accelerates time to market, avoids high upfront costs, and abstracts the complexity from solution development so that [clients] can focus on [their] domain.” Today, Kyle Zeronik serves as their VP of Engineering and Tristin Maesch is their Engineering Coordinator.
Before adopting Mosaic, Mesh Systems was relying on Excel spreadsheets to manage their projects and resource allocation. “We tried to visually represent who was allocated where,” Zeronik said. This sheet—which the company called “the bingo board” because of all of its color blocks and completed cells—worked, for a while that is. “It worked when the project load was small and we were a 20-person team,” Zeronik said. “But it was clear to us as our business grew that we needed something that was purpose-built for solving the resource allocation problem.” And that’s a problem that every project-based team faces: who is working on what project and who has time available to take on more—and how much more?
According to Zeronik, it didn’t take long before he got tired of managing the bingo board and started to look for a tool that would provide more value than he was getting from Excel. “You have projects that are ongoing and some that are ending, which means those resources are going back into the resource pool. Then you have new projects with new demands and you’re constantly trying to solve this problem of “Do I have enough people with this skill set [to do the work] or do I have too many and I need to sit people down?,” he said. “If I can’t staff projects fast enough then I’m holding up revenue. Knowing that I have the right resources for the projects that are coming in versus the projects that are rolling off is essential to running our business well from an operational standpoint.”
The spreadsheet simply wasn’t cutting it.
It’s a good thing, then, that they found Mosaic. According to Zeronik, “The first thing that struck me about Mosaic was that I could tell it was a tool that was purpose-built for project resource allocation.” Immediately Zeronik and Maesch knew that it would accomplish what their Excel spreadsheet did and more—but most importantly, ”without the pain.”
According to Maesch, what really stood out about Mosaic was the fact that resource allocation was truly at the forefront of their solution. “I hate making comparisons,” Maesch said. “Because a lot of other softwares have value of their own, but the resource allocation piece always just seemed to be a glorified spreadsheet with just more layers dropped on top of it. Don’t get me wrong, that's a step up from a typical spreadsheet. But Mosaic has other features, like AI that utilizes the disciplines we put into the tool and learns what projects we assign our resources to, so it can make predictions about how we’re going to staff projects in the future.”
And Maesch has noticed Mosaic’s predictions getting better the more data Mesh puts into the system. It’s learning their methods and improving their process. “We’re getting better and better in each sprint we do,” he said.