Taking Project & Resource Management Where ERPs Can’t

ERPs were built for accountants. Mosaic was built for the 99% of the company who are not.

Transform your organization from disconnected staffing data and reactive decisions into a single, forward-looking system of record for people and projects.

Your ERP tells you the past. Mosaic helps you manage the future.
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The Problem

ERPs Are Built for Finance - Not Planning

For decades, project-based firms have relied on ERPs and spreadsheets for project and resource planning. The result is predictable:

  • Disconnected data across departments and offices
  • Multiple spreadsheets shadow systems across teams
  • Static schedules that break the moment plans change
  • Little to no visibility into future capacity or role demand
A New Standard in Resource Management

The Core Difference

ERPs

Built for assessing the past
Built to manage financials
Treat people as line items
Slow and time consuming to update
Built for the past, not the future
Outdated and lack innovation

Mosaic

Built for controlling the future
Built exclusively for project & resource management
Treats people as strategic assets
Dynamic, real-time forecasting
Proactive & future-focused
The latest AI and Agentic Innovation



Purpose-Built

Mosaic Is Built for Resource Management

You can’t plan people effectively with a finance-first system. You need a purpose-built platform that understands how work actually gets done.

Built for Visibility

Move beyond permission-locked reports and disconnected files. One system of record for all people and projects.

Built for Planning

Plan work realistically, adapt quickly, and model scenarios before problems appear. No more guessing.

Built for Forecasting

Not just “what happened” — but what’s coming next. Planning becomes proactive instead of reactive.

Why ERP Falls Short

Your ERP Can’t Do Any of Resource Management

The difference between your ERP and Mosaic is that we get Resource Management. Built specifically for planning projects around people's capacity, not managing invoices, taxes, and payroll.

Complete Flexibility

Create unique filters and views for your teams, processes, and people, so everyone can see exactly what’s relevant to them.

  • Transforms your data into dashboards and reports, making it easy to understand what’s happening.
  • Choose from a range of planning tools designed specifically for resource planning, management, and forecasting.
  • Save your filters to access the people and projects you manage most in one click, without jumping through menus.

Automation

Mosaic helps you put your operations on autopilot, with powerful automations that streamline all of your planning processes.

  • Mosaic automates project planning with templates and shortcuts for every part of the planning process.
  • Automatic best-fit recommendations for every project role, so you can assemble teams in minutes.
  • Instantly shift and reschedule projects, updating timelines in seconds.

Deliver Projects With Speed & Clarity

Go beyond the basics. Use Planning to align teams around common goals, manage work proactively, and reduce the risk of missed deadlines or burnout.

  • Plan work visually in real time, with live workload and utilization always in sync as plans change.
  • Reschedule instantly as priorities shift—without rebuilding schedules or waiting for reports.
  • Plan once, update everywhere, so changes cascade automatically across teams and projects.

Understand What's Happening With Ease

From tracking capacity to identifying future workload and staffing risk, Mosaic’s flexible dashboards make operational reporting easy and actionable for everyone.

  • Pre-built dashboards for workload, revenue, and headcount give leaders accurate data out of the box.
  • Dashboards that tell the story behind the data to support real planning decisions, not disconnected metrics.
  • Track workload, backlog, and budgets over time, with trends and projections specifically built for planning — not all-in-one reporting.

Understand Capacity, Demand, and Risk Before Margins Are Impacted

From projecting future workload to anticipating staffing and delivery risk, Mosaic’s forecasting tools help teams see what’s coming and act with confidence.

  • Forecast demand, capacity, and hiring needs using live planning data that updates as work changes.
  • Identify workload, budget, and backlog risk early, before issues impact delivery timelines and margins.

Connect resource decisions to financial outcomes, so staffing and planning choices are grounded in real business impact.

Work With Your Existing Software

Built to Supercharge Your ERP - Not Replace It

Mosaic complements your ERP by filling its biggest gap: project and resource management.

  • Integrates with ERP systems
  • Enhances ERP data without redundancy
  • Becomes the system of record for people and project planning

Your ERP remains the financial backbone. Mosaic becomes the planning engine.

Compare

The Difference Is in the Details

ERP Systems
Role-Based Planning Views
Views built for PMs, team leads, ops and leadership
Real-Time Updates
Plans automatically updates as work changes for instant re-forecasting
Utilization & Demand Forecasting
See future utilization and role demand before it impacts revenue and hiring
Scenario Modeling & What-If Planning
Test hiring, pipeline, and delivery scenarios to optimize the business
AI-Assisted Planning
Automated planning, recommendations, and early risk detection
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100+ satisfied users who save time
What Changes

The Outcome

With Mosaic, firms consistently achieve:

  • Higher utilization without burnout
  • Earlier detection of budget and workload risk
  • Better staffing and hiring decisions
  • Stronger margins and predictability
  • Fewer spreadsheets and fewer surprises
Why It Matters

The Bottom Line

ERPs are excellent at recording and assessing the past. Mosaic is built to help you shape the future. If you’re a project-based business, people and time are your most valuable resources, and you need a specialized tool to help manage them.

Plan better. Manage people better. Run the future with Mosaic.

By the Numbers

The Proof Is in the Results

96%

of Operations &
Delivery Leaders

say dedicated resource management software enables their teams to plan projects, work, and capacity more effectively.

93%

of Resource
Management Software Users

say specialized tools help teams spend more time on high-value strategic work instead of reactive firefighting.

99%

of Business and
Operations Leaders

say resource management software improves forecasting accuracy for capacity, demand, and hiring needs.

Discover the Power of Utilization

Company Size

People

Average Billing Rate of All Employees

$/hr

Your Current Org Utilization

%
Calculate ROI
One Firm. One Plan.

Managing people together will improve everything about your organization

Mosaic provides a single source of truth for all levels of the organization to plan resources and projects together for a healthier, happier, and more productive workforce.

Delete your Resource Management Spreadsheets Today.
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