Resource planning with Deltek
Mosaic, an AI project and resource planning tool, plugs into Deltek Vantagepoint, Ajera, Vision and Costpoint, so firms on Deltek plan who works on what from the data already there. Deltek keeps the books. Mosaic plans the work.
Which Deltek products does Mosaic integrate with?
Mosaic integrates with Deltek Vantagepoint, Deltek Ajera, Deltek Vision and Deltek Costpoint, and it connects to Deltek PIM as well. From each of them it reads projects, phases, people, roles, budgets and fees, and time, four times a day, and Deltek stays the system of record.
Resource planning with Deltek Vantagepoint · Resource planning with Ajera · Resource planning with Deltek Vision · Resource planning with Deltek Costpoint
| Deltek product | Firms that run it | What Mosaic does with it |
|---|---|---|
| Deltek Vantagepoint | Architecture, engineering and other professional services firms | Reads projects, phases, people, roles, budgets and fees, and time, four times a day |
| Deltek Ajera | Smaller architecture and engineering firms | Reads the same, so the firm plans from Ajera |
| Deltek Vision | Firms still on Vision, and firms upgrading to Vantagepoint | Reads the same, and the plan carries over when the firm upgrades |
| Deltek Costpoint | Government contractors, including engineering firms with federal work | Reads the same, across federal and commercial work |
| Deltek PIM | Firms that keep project information and email in PIM | Connects to it as well |
How does Mosaic work alongside Deltek?
Mosaic plugs into Deltek and reads projects, phases, people, roles, budgets and fees, and time, so project managers plan who works on what without keying anything into a second system. Deltek stays the system of record for time, billing and accounting, and planning, staffing and forecasting happen in Mosaic.
ERPs record what happened. Mosaic helps you run the firm.
Mosaic plugs into your ERP. Finance keeps running Deltek the way it does today, and planning gets its own place, which project managers open every week.
Mosaic’s Deltek Vantagepoint integration is bi-directional as of December 2026. Bi-directional means data flows both ways, and one side always owns each piece of data.
Mosaic pulls from Deltek four times a day. For core data, the connection can refresh as often as every minute.
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Can one Mosaic plan read from more than one Deltek product?
Yes: one Mosaic plan can read from several ERPs at once, so a firm that runs Vantagepoint in one office and Ajera or Vision in another, often after an acquisition, plans everyone in one view. When a firm upgrades from Vision to Vantagepoint, the plan in Mosaic carries over.
People can be lent across offices, and forecasts cover the whole firm.
Do firms on Deltek use a separate resource planning tool?
Many do, because an ERP is built to record what already happened, and deciding who works on which project next needs a plan every project manager updates each week. In Mosaic, that plan sits across every project and office, so principals see who’s free, who’s overloaded and where a team is short, weeks ahead.
Firms on Mosaic plan 80% or more of their billable staff capacity, against under 50% at typical firms on ERPs and spreadsheets. Chello, Mosaic’s AI planning assistant, asks each project manager for updates in Microsoft Teams, and one reply gets the plan to match reality.
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“Everyone here thinks that resource planning is the key to solving all of our problems. And I agree.”
What should IT check before connecting Deltek?
IT at a firm on Deltek usually checks the vendor’s security certification, what the connection reads, where Deltek runs, and who keeps the connection working as Deltek updates. Mosaic is SOC 2 Type II, connects to Deltek in the cloud or on your own servers, and builds and maintains the connection itself.
What it reads
Projects, phases, people, roles, budgets and fees, and time, read from Deltek. Deltek stays the system of record.
Where it runs
Mosaic connects to Deltek products whether they run in the cloud or on your own servers.
Sign-in and audit
Single sign-on, granular permissions, an activity log and approvals, for every customer.
Permissions
Your firm decides who can see and change the plan. Access defaults to locked, and planning gets gated.
Security
Mosaic is SOC 2 Type II, and the report is on Mosaic’s Trust page.
Upkeep
Proprietary integrations serving hundreds of firms. If a platform changes their API, we fix it, not you.
What results have firms seen from planning in Mosaic?
CetraRuddy, an architecture firm, went from 77% to 90% utilization and had its best year in 38 years, and CPL spends 75% less time managing resources. At CESO, an engineering firm, production-staff utilization rose 2 points after it began planning in Mosaic.
Source: CetraRuddy, CPL and CESO, architecture and engineering firms on Mosaic
90%
utilization at CetraRuddy, up from 77%
75%
less time managing resources at CPL
+2
points of production-staff utilization at CESO
How is Mosaic priced for a firm on Deltek?
Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the Deltek integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
Full-priced annual contracts are backed by a 5x money-back guarantee. Speak to the team to learn more.
What else do firms on Deltek ask?
Does Mosaic integrate with Deltek Vantagepoint?
Yes. Mosaic’s Deltek Vantagepoint integration is bi-directional as of December 2026. Mosaic reads projects, phases, people, roles, budgets and fees, and time from it.
Does Mosaic work with Deltek Ajera?
Yes. Mosaic plugs into Deltek Ajera and reads the same, and Ajera stays the system of record.
What happens when we upgrade from Vision to Vantagepoint?
Mosaic works with both Deltek Vision and Deltek Vantagepoint, so the plan in Mosaic carries over through the upgrade.
Does Mosaic connect to Deltek PIM?
Yes. Mosaic connects to Deltek PIM as well as to the Deltek ERPs.
How long until we’re planning in Mosaic?
Firms are integrated, trained and live in 30 to 60 days. That window includes connecting Deltek.
Book a 20-minute demo
See who’s free next month across your Deltek projects, and what’s coming after that.