Resource planning with Deltek Vantagepoint
Mosaic plugs into Deltek Vantagepoint, and Vantagepoint stays the system of record for projects, time and billing. Mosaic, an AI project and resource planning tool, is where firms plan who works on what, phase by phase, and see what that does to the schedule and the fee. If it’s in your ERP and needed for planning and managing people, it’s in Mosaic.
Does Mosaic replace Vantagepoint or work alongside it?
Mosaic works alongside Vantagepoint: it isn’t an alternative but what firms on Vantagepoint use for resource planning and scheduling, in place of the ERP’s planning module. Vantagepoint keeps the books, and Mosaic plans the work from the projects and people it already holds.
ERPs record what happened. Mosaic helps you run the firm.
Mosaic plugs into your ERP.
What does Mosaic read from Vantagepoint?
Mosaic reads everything in Vantagepoint that project and resource planning, management and forecasting need, from projects and their phases to people and their roles, budgets and fees, and the time your team records, so nobody re-keys them into a second system. Vantagepoint stays the system of record for projects, time and billing.
The plan in Mosaic stays current with Vantagepoint, so PMs and leaders plan from the same numbers finance reports on.
If it’s in your ERP and needed for planning and managing people, it’s in Mosaic.
Mosaic pulls from Vantagepoint four times a day. For core data, the connection can refresh as often as every minute.
Is Mosaic’s Vantagepoint integration bi-directional?
Yes: Mosaic’s Deltek Vantagepoint integration is bi-directional as of December 2026, so the plan in Mosaic and the records in Vantagepoint stay in step without anyone re-keying them. Bi-directional means data flows both ways, and one side always owns each piece of data.
Vantagepoint stays the system of record for projects, time and billing, and Mosaic is where the firm plans who works on what.
Why do firms add a planning tool to Vantagepoint?
An ERP is built to record what already happened, and planning what happens next works better in a tool PMs keep open every week, which is why firms on Vantagepoint add one rather than plan in spreadsheets. Firms on Mosaic plan 80% or more of their billable staff capacity, against under 50% at typical firms planning on ERPs and spreadsheets.
ERPs record what happened. Mosaic helps you run the firm.
A planning tool sits beside whichever ERP a firm runs, so the same approach works on any ERP Mosaic plugs into.
Mosaic vs. ERPs · Resource planning for architecture and engineering firms
How does project management work with Vantagepoint data?
Firms plan each Vantagepoint project in Mosaic by phase, with phase budgets, fee tracking, schedules and staffing, on the projects and hours Vantagepoint already holds. PMs track budget against actual hours by phase as the work happens, and principals see every project, deadline and person in one view.
Can ChatGPT or another AI assistant answer staffing questions from Vantagepoint data?
An assistant can only answer from data it can reach, and a Vantagepoint export holds history, not the plan for who works on what next. Through Mosaic’s MCP server, the connection that lets an AI assistant such as Claude or ChatGPT work with Mosaic’s data, those assistants read the live plan and answer staffing and utilization questions from it.
Inside Microsoft Teams, Chello, Mosaic’s AI planning assistant, answers the same questions from the same plan.
Planning from Microsoft 365 and AI assistants · What an AI planning assistant does
Is an ERP’s built-in AI enough for resource planning?
An ERP’s built-in AI is enough for questions about what already happened, because it can only reason over what the ERP holds: time, billing and accounting. Planning questions need the plan, and Mosaic holds the plan, so Chello answers who’s free next month and which projects are at risk.
Vantagepoint keeps answering for the books, and Chello answers for the plan built from it.
Should a 200-person engineering firm choose Deltek Vantagepoint or BQE CORE?
Deltek Vantagepoint is generally used by larger firms and BQE CORE by smaller ones, so at 200 people an engineering firm could run either, and the choice usually comes down to how complex its accounting, offices and projects are. For project and resource planning, Mosaic plugs into both, so the plan works the same either way.
Each stays the system of record for time, billing and accounting, and Mosaic reads the same projects, phases, people, roles, budgets and fees, and time from either.
Resource planning with BQE CORE · Resource planning with Deltek
What should IT check before connecting?
IT usually checks security certification, what data Mosaic reads, who can see and change what, how its own tools and AI assistants connect, and how the connection is maintained. Mosaic is SOC 2 Type II, sets up the integration with your team, and keeps it running as Vantagepoint changes.
Mosaic builds and maintains its ERP integrations. They adapt to your workflow, and we handle the heavy lift: proprietary integrations serving hundreds of firms. If a platform changes their API, we fix it, not you.
- SOC 2 Type II
- What Mosaic reads: what planning, management and forecasting need from Vantagepoint
- Permissions: access defaults to locked, and planning gets gated
- API and MCP access for your own tools and AI assistants
- Setup and upkeep handled by Mosaic
What does it cost?
Mosaic is priced in three annual parts: a per-seat subscription, a platform fee and the Vantagepoint integration, which Mosaic owns and maintains. Onboarding and implementation is a one-time cost, scoped to the firm’s rollout, and the team sets out all of it in one quote. Firms who plan on Mosaic typically see 10 to 20x ROI in a full year.
The per-seat rate steps down as headcount increases, and the platform fee funds onboarding, training, a Customer Success Manager, support and hosting.
What else do firms ask about Mosaic and Vantagepoint?
Does Mosaic replace Vantagepoint?
No. Mosaic plugs into your ERP. Vantagepoint stays the system of record for projects, time and billing, and Mosaic is where firms plan who works on what next.
Do we still need Vantagepoint’s planning module?
No. Firms on Vantagepoint plan in Mosaic in place of the ERP’s planning module, and Vantagepoint stays the system of record for projects, time and billing.
What does Mosaic read from Vantagepoint?
Mosaic reads everything in Vantagepoint that project and resource planning, management and forecasting need, from projects and their phases to people and their roles, budgets and fees, and the time your team records, so nobody re-keys them into a second system.
How long does setup take?
Firms are integrated, trained and live in 30 to 60 days.
Can one plan read from more than one ERP?
Yes. One Mosaic plan can read from several ERPs at once, for firms that run two after an acquisition or a merger.
Is Mosaic SOC 2 Type II?
Yes. Mosaic is SOC 2 Type II.
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See your Vantagepoint projects planned by phase, with the people on them.